Audit Trail: Platform Activities Monitoring

The Audit Trail feature provides users with a detailed view of platform activity logs, serving as an essential tool for compliance and operational transparency. Audit Trail tracks actions such as document uploads, user group modifications, compliance event updates and more, providing a centralised hub to monitor and validate user activities within your organisation.

Purpose

The Audit Trail enables users to:

Maintain compliance with regulatory requirements by documenting platform activities.
Monitor key changes and activities within their organization.
Ensure accountability by tracking user actions.

Key Features and Capabilities

Comprehensive Activity Logs:
- Tracks a wide range of platform actions, including company creation, document uploads, and compliance event updates.
Advanced Filters:
- Refine logs by organization, entity, or event type for a targeted view.
Event Type:
- Each activity is assigned a unique Event Type for easy reference.
Action Insights:
- See who performed each action, along with timestamps and associated entities.
Compliance Focus:
- Log critical compliance-related events to meet regulatory requirements.

How It Works

Access the Audit Trail:
- Navigate to the “Audit Trail” section from the platform menu.
View Logs:
- Review a chronological list of activities, including event type, user, organization, and timestamp.
Apply Filters:
- Narrow down logs using filters for organization, entity, and event type.
Event Types:
- Easily identify and reference specific activities to review.

User Benefits

Regulatory Compliance:
- Maintain a transparent log of activities to meet audit and regulatory requirements.
Operational Oversight:
- Track critical actions and ensure accountability across your organization.
Quick Investigation:
- Pinpoint specific actions or changes with detailed logs and filtering capabilities.
Enhanced Security:
- Monitor user actions to prevent unauthorised or erroneous activities.

Event Tracking Types

	Event Type	Event
1	Director resigned	When identity has resigned as director
2	Director removed	When identity has been removed from entity as director
3	Director deleted	When identity has been deleted from entity as director
4	Document uploaded	When a document is uploaded
5	Document viewed	When a document is viewed
6	Document updated	When a document is modified
7	Document moved	When a document is moved
8	Document deleted	When a document is deleted
9	Document archived	When a document is archived
10	Document unarchived	When a document is unarchived
11	Entity created	When entity is created
12	Entity updated	When entity record is modified
13	Entity deleted	When entity is deleted
14	Entity event created	When compliance event is created
15	Entity event updated	When compliance event is updated
16	Entity event deleted	When compliance event is deleted
17	Folder is updated	When folder is updated
18	Folder is moved	When folder is moved
19	Folder is deleted	When folder is deleted
20	Folder is archived	When folder is archived
21	Folder is unarchived	When folder is unarchived
22	Identity created	When identity is created
23	Identity updated	When identity is updated
24	Identity deleted	When identity is deleted
25	Notification sent to user	When notification is sent to user
26	Notification read by user	When notification is read by user
27	Organisation created	When an organisation is created
28	Organisation user group created	When user creates an organisation user group
29	Organisation user group deleted	When user deletes an organisation user group
30	User invited to organisation user group	When user is invited to a user group within an organisation
31	User removed from organisation user group	When user is removed from an organisation's user group

Use Cases

Compliance Monitoring:
- Use detailed logs to maintain compliance with regulatory requirements.
Transparency:
- Ensure all platform activities are documented for internal and external audits.
Error Investigation:
- Quickly identify and resolve discrepancies in user actions or system behavior.

The Audit Trail is an essential tool for organisational compliance and operational transparency. By automatically logging and tracking all platform activities, it provides users with the confidence and oversight needed to meet regulatory requirements and maintain operational integrity.