Audit Trial: Platform Activities Monitoring
The Audit Trail feature provides users with a detailed view of platform activity logs, serving as an essential tool for compliance and operational transparency. Audit Trail tracks actions such as document uploads, user group modifications, compliance event updates and more, providing a centralised hub to monitor and validate user activities within your organisation.
Purpose
The Audit Trail enables users to:
Maintain compliance with regulatory requirements by documenting platform activities.
Monitor key changes and activities within their organization.
Ensure accountability by tracking user actions.
Key Features and Capabilities
Comprehensive Activity Logs:
Tracks a wide range of platform actions, including company creation, document uploads, and compliance event updates.
Advanced Filters:
Refine logs by organization, entity, or event type for a targeted view.
Event Type:
Each activity is assigned a unique Event Type for easy reference.
Action Insights:
See who performed each action, along with timestamps and associated entities.
Compliance Focus:
Log critical compliance-related events to meet regulatory requirements.
How It Works
Access the Audit Trail:
Navigate to the “Audit Trail” section from the platform menu.
View Logs:
Review a chronological list of activities, including event type, user, organization, and timestamp.
Apply Filters:
Narrow down logs using filters for organization, entity, and event type.
Event Types:
Easily identify and reference specific activities to review.
User Benefits
Regulatory Compliance:
Maintain a transparent log of activities to meet audit and regulatory requirements.
Operational Oversight:
Track critical actions and ensure accountability across your organization.
Quick Investigation:
Pinpoint specific actions or changes with detailed logs and filtering capabilities.
Enhanced Security:
Monitor user actions to prevent unauthorised or erroneous activities.
Event Tracking Types
| Event Type | Event |
1 | Organisation created | When an organisation is created |
2 | Entity created | When entity is created |
3 | Entity updated | When entity record is modified |
4 | User invited to organisation user group | When user is invited to a user group within an organisation |
5 | User removed from organisation user group | When user is removed from an organisation's user group |
6 | Organisation user group created | When user creates an organisation user group |
7 | Organisation user group deleted | When user deletes an organisation user group |
8 | Document viewed | When a document is viewed |
9 | Document uploaded | When document is uploaded |
10 | Entity event created | When compliance event is created |
11 | Entity event updated | When compliance event is updated |
12 | Entity event deleted | When compliance event is deleted |
13 | Identity created | When identity is created |
14 | Identity deleted | When identity is updated |
Use Cases
Compliance Monitoring:
Use detailed logs to maintain compliance with regulatory requirements.
Transparency:
Ensure all platform activities are documented for internal and external audits.
Error Investigation:
Quickly identify and resolve discrepancies in user actions or system behavior.
The Audit Trail is an essential tool for organisational compliance and operational transparency. By automatically logging and tracking all platform activities, it provides users with the confidence and oversight needed to meet regulatory requirements and maintain operational integrity.