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Audit Trial Overview 🔍
Audit Trial Overview 🔍

Learn how the Audit Trail provides a centralised log of platform activities, ensuring compliance, transparency, and accountability. Discover its key features and how it empowers users to monitor critical actions effectively.

Davin Wu avatar
Written by Davin Wu
Updated over 2 months ago

Audit Trial: Platform Activities Monitoring

The Audit Trail feature provides users with a detailed view of platform activity logs, serving as an essential tool for compliance and operational transparency. Audit Trail tracks actions such as document uploads, user group modifications, compliance event updates and more, providing a centralised hub to monitor and validate user activities within your organisation.

Purpose

The Audit Trail enables users to:

  1. Maintain compliance with regulatory requirements by documenting platform activities.

  2. Monitor key changes and activities within their organization.

  3. Ensure accountability by tracking user actions.


Key Features and Capabilities

  1. Comprehensive Activity Logs:

    • Tracks a wide range of platform actions, including company creation, document uploads, and compliance event updates.

  2. Advanced Filters:

    • Refine logs by organization, entity, or event type for a targeted view.

  3. Event Type:

    • Each activity is assigned a unique Event Type for easy reference.

  4. Action Insights:

    • See who performed each action, along with timestamps and associated entities.

  5. Compliance Focus:

    • Log critical compliance-related events to meet regulatory requirements.


How It Works

  1. Access the Audit Trail:

    • Navigate to the “Audit Trail” section from the platform menu.

  2. View Logs:

    • Review a chronological list of activities, including event type, user, organization, and timestamp.

  3. Apply Filters:

    • Narrow down logs using filters for organization, entity, and event type.

  4. Event Types:

    • Easily identify and reference specific activities to review.


User Benefits

  • Regulatory Compliance:

    • Maintain a transparent log of activities to meet audit and regulatory requirements.

  • Operational Oversight:

    • Track critical actions and ensure accountability across your organization.

  • Quick Investigation:

    • Pinpoint specific actions or changes with detailed logs and filtering capabilities.

  • Enhanced Security:

    • Monitor user actions to prevent unauthorised or erroneous activities.


Event Tracking Types

Event Type

Event

1

Organisation created

When an organisation is created

2

Entity created

When entity is created

3

Entity updated

When entity record is modified

4

User invited to organisation user group

When user is invited to a user group within an organisation

5

User removed from organisation user group

When user is removed from an organisation's user group

6

Organisation user group created

When user creates an organisation user group

7

Organisation user group deleted

When user deletes an organisation user group

8

Document viewed

When a document is viewed

9

Document uploaded

When document is uploaded

10

Entity event created

When compliance event is created

11

Entity event updated

When compliance event is updated

12

Entity event deleted

When compliance event is deleted

13

Identity created

When identity is created

14

Identity deleted

When identity is updated


Use Cases

  1. Compliance Monitoring:

    • Use detailed logs to maintain compliance with regulatory requirements.

  2. Transparency:

    • Ensure all platform activities are documented for internal and external audits.

  3. Error Investigation:

    • Quickly identify and resolve discrepancies in user actions or system behavior.

The Audit Trail is an essential tool for organisational compliance and operational transparency. By automatically logging and tracking all platform activities, it provides users with the confidence and oversight needed to meet regulatory requirements and maintain operational integrity.

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